CONDITIONS, RULES AND REGULATIONS COVERING VISITBLACKPOOL EVENTS
- In these Conditions, Rules and Regulations, the term “Exhibitor” includes all employees of such company, organisation or individual and the term “Exhibition” shall be deemed to mean Blackpool Illuminations and Lightpool. The term “Organisers” refers to VisitBlackpool.
- No Exhibitor shall directly or indirectly promote or advertise any concept or product, which is in conflict with the sponsoring party or parties.
- The Organisers reserve the right to refuse the application of any Exhibitor for reasons of poor credit history or for violations of said Conditions, Rules and Regulations.
- While participating in the Exhibition, the Exhibitor agrees to comply with all applicable Conditions Rules and Regulations of the Organiser. The Exhibitor agrees to indemnify the Organisers against any claim, action, or occurrence by any breach thereof.
- The Exhibitor agrees to adhere to any other rules and regulations that may be issued from time to time by the Organisers.
- The Organisers retain the right and the Exhibitors agree that in the event of adverse weather conditions, or any other circumstances beyond control of the Organisers which prevent the holding of the Exhibition, it may be closed for such period considered advisable, and the Exhibitors shall have no right to claim rebates as a result of the closing of the Exhibition. The responsibility for any loss from fire, storm, theft, injury or damage to whatsoever extent or nature and from any cause whatsoever to the Exhibitors property or their attendance during the Exhibition must remain the responsibility of the Exhibitors.
- The Organisers shall not be liable in respect of any claim for compensation or refund or for any other claim in regard to arising from, or connected with the Exhibition, or the holding, cancellation or curtailment thereof. If, in the opinion of the Organisers, by re-arrangement or postponement of the period of the Exhibition, or by substitution of another location, or in any other reasonable manner, the Exhibition can be carried through, this contract shall be binding upon the parties, except as to the size and position of exhibit space, which the Organisers may modify as they deem necessary under the circumstances. In the event of a lack of demand for space, the Organisers reserve the right to cancel the Exhibition. Under these circumstances, when a final decision is made, all payments would be returned to companies who had applied for space.
- *The minimum sale of £400.00 plus VAT is for registered charities not including agencies representing charities. Every effort will be made to ensure that the Exhibitors preference of space allocation is met. The Organisers reserve the right to adjust stand bookings to suit the site plan layout, or alter the layout plan and position of stands, if in their opinion; it is desirable from the point of view of the Exhibition as a whole.
- Exhibitors will be given a specified time to arrive which must be adhered to otherwise you run the risk of being refused access. You must be set up by 10.00hrs and cannot de-rig until 18.00hrs. Exhibitors will be provided with a site map and location prior to the event and allocated slots are not negotiable on the day. Under no circumstances will exhibitors be allowed to locate their exhibit without the expressed permission of the organisers. All exhibitor vehicles must hold organisers permissions/permits for each day of the event. Vehicles will not be permitted to move around, or on and off the site between the hours of 10:00 and 18:00 unless adverse weather forces closure. This is a health and safety policy and will be strictly enforced with no exceptions.
- Exhibitor car parking may be located at the Organisers discretion and will not be on site unless agreed in advance with the Organisers.
- Payment Terms – 100% of the total fees must be sent with the completed Space Application Form along with a copy of the Exhibitors £5,000,000 Public Liability insurance document to reserve your stand space. In the event of cancellation the following conditions will apply: up to 4 weeks prior to the event – 50% refund: Less than 4 weeks prior to the event – no refund. No payments will be accepted on site.
- The Exhibitor is responsible for the cost and erection of equipment for the displaying of goods and for all support services including but not limited to cleaning, electricity, plumbing and drainage. The exhibitor must supply electricity; the organisers are not liable for this. All generators must be centre taped to earth and situated a safe distance from members of the public. All electrical installations must comply with the general requirements of the Electricity at work regulations 1989 and BS 7909 (1998). The exhibitor must provide full details of any marquees or temporary structures to be used with structural calculations where appropriate.
- Any refuse created by the exhibit or Exhibitors is the Exhibitors responsibility and should be removed off site by the exhibitors at the close of the exhibition on each day. A charge of £50 plus VAT will be levied if the exhibitor’s area is not left in the same state of cleanliness as found on arrival. Photographic evidence will be available to confirm such charge.
- All materials and equipment must comply with Fire Regulations and the Health & Safety at Work Act 1974 and all application codes and regulations. All materials used by the Exhibitor must be of a non-flammable nature. All exhibits are subject to inspection by the relevant Health and Safety enforcing authority, and have jurisdiction over the exhibition facility and the Exhibitor agrees to comply with any judgment made by these authorities or the Organisers.
- The entire risk and responsibility with regards to the exhibits and personal liabilities, including liability for accidents, due or alleged to be due to the handling and housing of such exhibits; the attendance on and management thereof; the conduct of the stands generally: and all consequential and other injury or loss arising from the aforementioned matters shall be borne by the Exhibitors. Each Exhibitor must hold public liability insurance for a minimum of STG £5,000,000. Certificates of insurance must be sent to the Organisers with the space application form and 100% payment. Please note that furniture and fittings on hire must be fully insured for loss or damage by the Exhibitor.
- The Exhibitor agrees to confine all selling and promotional activity to the space allotted by this contract and not to distribute printed matter or materials of any nature on the Promenade or elsewhere without the relevant prior consent and licence from Blackpool Borough Council.
- The right to distribute in return for remuneration and/or sell any article of food, drink, ice - cream or tobacco is held by third party contractors authorised by Blackpool Council. No Exhibitor may sell, give away, or distribute any such article without written consent of the Organisers. This does not apply to the distribution of product samples.
- The Organisers accept no responsibility for breakdown or failure of any of the services provided for, or in connection with, the Exhibition.
- The Organisers reserve the right to cancel any applications, which they feel, do not meet the high standards of presentation to be achieved throughout the Exhibition. The Organisers have the right to request detailed plans or quality photos of the proposed exhibition stand, which must be produced upon request.
- The Organisers have the power to order any article out of the Exhibition or to close any stand of any Exhibitor who does not conform to the regulations of the Organisers.
- The Exhibitors details may be listed on VisitBlackpool.com The Organisers shall have no liability to the Exhibitor for any errors or omissions in such programme.
- The Organisers reserve the right to refuse any person admission to the Exhibition at their discretion.
- This agreement may be terminated by the Organisers at any time on the breach of any conditions by the Exhibitor, and thereupon all their rights hereunder shall cease and terminate, and any payments made by them on account hereof prior to said termination shall be retained by the Organisers as liquidation damages for such breach, and the Organisers may thereupon resell said space.
- The Organisers reserve the sole and absolute right to alter, add to, or amend any of these Conditions, Rules and Regulations. Any questions or differences in regard thereto or otherwise arising out of or connected with incidents relating to the show, whether or not provided for in these Conditions Rules and Regulations, shall be dealt with by the Organisers whose decision shall be final. No alteration, addition, amendment of these Conditions Rules and Regulations shall release any Exhibitor from this Contract.