CONDITIONS, RULES AND REGULATIONS COVERING VISITBLACKPOOL EVENTS

All personnel attending the event must have read and have a full understanding of the terms and conditions and expectations whilst trading at VisitBlackpool events.

1. In these Conditions, Rules and Regulations, the term “Exhibitor” includes all employees of such company, organisation or individual and the term “Exhibition” shall be deemed to mean Blackpool Air Show.  The term “Organisers” refers to VisitBlackpool.
2. No Exhibitor shall directly or indirectly promote or advertise any concept or product, which is in conflict with Blackpool Council policy.
3. The Organisers reserve the right to refuse the application of any exhibitor at their absolute discretion.
4. While participating in the Exhibition, the Exhibitor agrees to comply with all applicable Conditions Rules and Regulations of the Organiser. The Exhibitor agrees to indemnify the Organisers against any claim, action, or occurrence by any breach thereof.
5. The Exhibitor agrees to adhere to any other reasonable request that may be issued from time to time by the Organisers.
6. The Organisers retain the right and the Exhibitors agree that in the event of adverse weather conditions, or any other circumstances beyond control of the Organisers which prevent the holding of the Exhibition, it may be closed for such period considered advisable, and the Exhibitors shall have no right to claim rebates as a result of the closing of the Exhibition. The responsibility for any loss from fire, storm, theft, injury or damage to whatsoever extent or nature and from any cause whatsoever to the Exhibitors property or their attendance during the Exhibition must remain the responsibility of the Exhibitors.
7.  A discounted rate is available for registered charity’s not including agencies representing charities. If a registered charity would like to collect donations the collections tin should not leave the designated trade area
8.  The Organisers reserve the right to adjust trade bookings to suit the site plan layout, or alter the layout plan and position of stands at their absolute discretion. Under no circumstances will exhibitors be allowed to locate their exhibit their exhibit without the express permission of the Organisers
9. Exhibitors will be given strict arrival, departure and trading times. Failure to adhere to these times may result in removal from site. Vehicles will not be permitted to move around or on and off site during trading times. This is a health and safety policy that will be strictly enforced
10. Payment terms – 100% of the total fees must be paid 6 weeks prior to the event
11. The Exhibitor is responsible for the cost and erection of equipment for the displaying of goods and for all support services including but not limited to cleaning, electricity, plumbing and drainage. The exhibitor must supply electricity; the organisers are not liable for this. All generators must be centre taped to earth and situated a safe distance from members of the public. All electrical installations must comply with the general requirements of the Electricity at work regulations 1989 and BS 7909 (1998). The exhibitor must provide full details of any marquees or temporary structures to be used with structural calculations where appropriate.
12. Any refuse created by the exhibit or Exhibitors is the Exhibitors responsibility and should be removed off site by the exhibitors at the close of the exhibition on each day. A charge of £50 plus VAT will be levied if the exhibitor’s area is not left in the same state of cleanliness as found on arrival. Photographic evidence will be available to confirm such charge.
13.  All materials and equipment must comply with Fire Regulations and the Health & Safety at Work Act 1974 and all application codes and regulations. All materials used by the Exhibitor must be of a non-flammable nature. All exhibits are subject to inspection by the relevant Health and Safety enforcing authority, and have jurisdiction over the exhibition facility and the Exhibitor agrees to comply with any judgment made by these authorities or the Organisers.
14. The entire risk and responsibility with regards to the exhibits and personal liabilities, including liability for accidents, due or alleged to be due to the handling and housing of such exhibits; the attendance on and management thereof; the conduct of the stands generally: and all consequential and other injury or loss arising from the aforementioned matters shall be borne by the Exhibitors. Each Exhibitor must hold public liability insurance for a minimum of STG £5,000,000. Certificates of insurance must be sent to the Organisers with the space application form and 100% payment. 
15. The Exhibitor agrees to confine all selling and promotional activity to the space allotted by this contract and not to distribute printed matter or materials of any nature on the Promenade or elsewhere without the relevant prior consent and licence from Blackpool Borough Council.
16. The right to distribute in return for remuneration and/or sell any article of food or drink is held by third party contractors authorised by Blackpool Council. No Exhibitor may sell, distribute or give away any such article without written consent of the Organisers
17. The Organisers accept no responsibility for breakdown or failure of any of the services provided for, or in connection with, the Exhibition.
18. The Exhibitors details may be listed on VisitBlackpool.com The Organisers shall have no liability to the Exhibitor for any errors or omissions in such programme.
19. This agreement may be terminated by the Organisers at any time on the breach of any conditions by the Exhibitor, and thereupon all their rights hereunder shall cease and terminate, and any payments made by them on account hereof prior to said termination shall be retained by the Organisers as liquidation damages for such breach, and the Organisers may thereupon resell said space.
20.  The Organisers reserve the sole and absolute right to alter, add to, or amend any of these Conditions, Rules and Regulations. Any questions or differences in regard thereto   or otherwise arising out of or connected with incidents relating to the show, whether or not provided for in these Conditions Rules and Regulations, shall be dealt with by the Organisers whose decision shall be final. No alteration, addition, amendment of these Conditions Rules and Regulations shall release any Exhibitor from this Contract. 

Electricity & water

• No electricity or water is provided and traders must bring their own onto the site.

• Overnight roaming security will be provided.
• Personal items left on stands are done so at the owner’s/exhibitor’s risk. The organiser takes no responsibility for items left unattended or for the security of the exhibitor’s property.

The organiser reserves the right to undertake security checks as deemed necessary and to refuse entry to vehicles or personnel at their discretion.